OVERVIEW ON HOSTING ORGANIZATION
• Kenya Voluntary Development Association (KVDA) is an indigenous, non-political and membership organization which is non-sectarian and non-profit making started in 1962 as a work camp organization registered under the Societies’ Act. In 1993, KVDA was registered as a Non-Governmental organization by the establishment of the NGOs Coordination Act.
• KVDA has since inception hosted over 50, 000 international volunteers to its community service development projects that have left indelible mark to efforts to enhance sustainable development.
SPECIFIC OBJECTIVES OF VOLUNTARY ASSOCIATIONS CONSORTIUM OF KENYA:
1. To facilitate the development, adoption and enforcement of a code of conduct among the members and other voluntary organizations to facilitate self-regulation within the volunteering sector.
2. To assist in capacity building of member’s in order to empower them to mobilize funds to support their activities.
3. To promote, strengthen and consolidate development efforts in Kenya.
4. To promote unification and harmonization of activities among the members to avoid duplication in the volunteering sector.
5. To build capacities in research and curriculum development on all issues relevant to the Trust.
6. For the above objectives finance, establish, manage and provide assistance by way of grants, contributions, donations, endowments or otherwise.
7. To establish such offices as to enable the Trust effectively achieve the objects herein above declared.
8. To enter into any arrangement and network with other institutions and agencies or authorities that may seem conducive to the consortium.
9. To apply to any institution or authority, public bodies, corporations, companies or persons for and to accept grants or gifts, subscriptions and other assistance with a view to promoting the objectives of the Trust and in taking any gift or property to make the same subject to any special trust which may be prescribed by the donor thereof.
10. To establish an endowment fund to receive grants, donations, gifts and other assistance in any form whatsoever from Kenya or from any other source for any one more of the objects of the Trust to establish non-profit making foundations in any country or countries for the purpose of receiving donations from private and corporate persons and for channeling the same to the Trust’s operations.
11. To initiate, develop and maintain close working contacts with various national and international bodies and Non-Governmental Organizations having objects similar, in whole or in part, to the objects of the Trust.
12. To provide support and managerial consultancy to individual and Trusts within Kenya and elsewhere in the world or in part, to the objects of the Trust herein created.
13. The Trustees shall have power under the direction of the Board to accumulate and capitalize the whole or any part or parts of the income of the Trust Fund and shall utilize funds in the manner suitable and desirable for furtherance of the above objectives.
Tasks FOR POSITION OF VASCO COORDINATOR
Required Qualifications and Experience:
• University degree or compensatory experience and course work
• Strategic planning, business planning, and project proposal writing skills
• Computer literacy – MS excel, word, access
• Training skills
• Familiarity with voluntary sector operations
• Specialized knowledge and experience of community development and basic services delivery methodologies
• Experience in youth work; including demonstrable ability to design programs, policies, procedures and service delivery mechanisms
• Experience in management and leadership
Ensure appropriate program planning, monitoring and development.
• Provide technical assistance and managing the development, monitoring, administration, and evaluation of partner portfolio in VASCO.
• Advise on quality standards and opportunities for enhanced programming.
• Manage the entire project cycle for VASCO: solicit funding; maintain financial management over resources for projects; and strengthening the capacities of partners in the project cycle.
• Publish Strategic and Business Plan.
• Innovate, develop and refine the methodologies of service delivery.
• Publish the quality guide.
• Provide technical assistance, including institutional development support to partners/ members.
• Follow closely the development of regulations for the voluntary sector in Kenya.
• Keep VASCO and partners posted of the developments in the sector and advise them accordingly.
• Guide and support partners in their efforts to create suitable fora, articulate their aspirations and play a more significant role in the voluntary sector.
• Assist desiring partners to create autonomous organizations and to achieve scale in operations.
• Oversee employment of suitable staff at VASCO.
• Provide support to partners’ Boards of Directors, through institutional development training and advice, to enable them to develop strong and effective service delivery channels.
• Appraise and select additional partners.
• Conduct monitoring and technical visits to the partners when called upon.
• Ensure execution of national level training for partners.
• Oversee the delivery of institutional development training for partners’ Boards and staff.
• Oversee evaluations of partners and the accreditation process.
• Ensure timely submission of reports.
• Follow up on proposals for funding of projects.
• Manage VASCO and engage in program operations.
• Participate in program meetings, planning, project tracking and internal systems requirements.
• Actively participate in program management meetings to define program vision, integration of gender responsiveness in design of projects, monitoring and evaluation tools.
• Provide input into recruitment and orientation to new staff.
• Conduct regular review/ planning meetings. Use these meetings as an effective learning forum for partner staff; and for sharing ideas and seeking solutions to any challenges faced.
• Oversee the implementation of annual planning.
• Oversee provision of performance feedback to partners.
• Participate in VASCO training workshops, and follow up activities, and share relevant experience.
• Ensuring technical development of staff and keeping abreast with state of the art technology in the microfinance field.
• Establish appropriate contacts and provide information to relevant organizations as required.
PROJECT START DATES
• Volunteers are accepted to join this project at any time of the year and should arrive in Kenya on 20th day of the month. The duration of placement is flexible depending on the availability of the volunteer
• 2-day orientation seminar will be done on the 21st and 22nd of every month
• The project participation fee is Euro 200 per month paid upfront on arrival to the cover costs stipulated the entire duration of the project. Monthly payment of participation fees is not allowed for conventional purposes. Volunteers accepted on MLTV project for one month will pay Euros 300 for the one month placement.
What is included in the participation fee?
• Return transfers from the airport
• Full board at the project (Accommodation and meals provided at the project)
• Orientation, evaluation and monitoring
• Volunteer mentorship
What is not included in the participation fee?
• Travel to and from the project. The volunteer will be required to pay for the bus tickets
• Refreshments outside the project
• Air ticket
• Visa and Insurance
• Local travel
• Personal effects
ACCOMMODATION AND MEALS
• Volunteers will be hosted at KVDA Residence in Nairobi but will share other amenities and meals with the rest of the volunteers accommodated at the Residence. It is convenient for the volunteer to carry sleeping bag, mat and personal effects.
• Jomo Kenyatta International Airport in Nairobi is the port of arrival and KVDA will designate a driver for the airport pick up. We strongly advice volunteers against getting taxis on their own without reference to KVDA due to the obvious risks and in case of any challenges on arrival kindly contact KVDA via mobile telephone 0721650357
• Volunteers will be driven to the KVDA Residence situated in Karen suburb in Nairobi approximately 25 Kilometers away from the airport and that is where the volunteers will be accommodated ahead of their placement to the project. The residence is situated in the serene environment with amble space for recreation and spectacular setting as the inauguration of volunteering to make a difference in the world.
• Kenya is replete with a lot of interesting and natural spectacular sites of interest that would capture the imagination of volunteers. From the tour to the renowned Maasai Mara Game Reserve to visits to local community beholding sights, the volunteers have the previledge to make choices that would fundamentally make the difference. The project also offers a perfect opportunity for people who enjoy being close to nature and are interested in the spectacular setting that traditional way of living in the heartland of the African culture would enrich your cultural heritage
Laundry and water:
• Water is available at the hosting house from springs and it is important to preserve water at all times due to its scarcity and cooperation with the hosts will be highly appreciated
• There are no washing machines in the institution and the volunteer will be guided on how to wash clothes
• Volunteers are expected to have their own medical insurance and other personal expenses and it is important to carry your own medical and travel insurances.
• Mentor for the volunteer from the hosting organisation: KVDA will designate its staff to play the role of mentoring and this is the vital link between the volunteer and the organization. The Mentor has the responsibility to enable the volunteer to efficiently execute their tasks with diligence.
• Function of mentor: advise, educate, be a role model to the volunteers; providing problem solving, collaborative support, positive and non-evaluative feedback and emotional support for volunteers; to provide comfort, exposure, visibility and challenging assignments which directly support the volunteer’s personal and professional development; to provide counselling and friendship to support the volunteer’s self-image and competence and thus to listen, guide, advice, teach and offer professional support to the volunteers
• The mentor will be available for the volunteer as a constant supporting person. However, he/she should not be directly involved in the daily work of the volunteer.
• Mentor’s Experience with international volunteers: More than 3 years’ experience with international volunteers
Project participants: Maximum 10 volunteers from different nationalities recruited through KVDA partner organizations
What to carry: This is outlined in the detailed info sheet and includes, sleeping bag and mat, toiletries, torch, flashlight, sandals, mosquito net, national flag from your country, among others
DONATION AND GIFTS: These are usually symbolic gestures to enhance the solidarity of volunteers and the hosting community. Kindly contact KVDA for details in case you are willing to support a worthy cause in the community either by offering a donation or long-term intervention on the project.
APPLICATIONS: Should be done at least one month in advance through KVDA partner organization in respective countries. KVDA does not accept direct applications by volunteers.